System
Administration
Access is governed through AccessPoint. Reminder cadences, retention rules and the audit trail are configured here.
Aplis entities
Records, incidents, policies, permits and resolutions can be attributed to one or more entities. Deactivating an entity hides it from new records but keeps its history.
Aplis Global Corporation
Parent corporation — governance, legal, insurance and group-wide policy.
Aplis Property Management
Managed residential, commercial and mixed-use portfolios, tenants and leases.
Aplis Facility Services
Maintenance, life-safety servicing, vendors and site operations.
Aplis Construction
Construction contracts, site incidents, permits and trade compliance.
Aplis Developments
Land development, zoning, planning approvals and project entities.
Automated reminder intervals
Days before a deadline. Overdue critical items escalate to management automatically.
Retention rule basis
- Record type
- Company
- Legal requirement
- Matter status
- Regulatory requirement
Records under legal hold are excluded from scheduled destruction until the hold is released.
| ClearPath Administrator | Full platform administration and configuration | All classifications | 2 | — | 100% Healthy |
| General Counsel / Legal Administrator | Full legal, privilege and settlement authority | All classifications | 1 | — | 100% Healthy |
| Legal Manager | Legal matters, counsel, contract review | Confidential, Legal Privilege | 3 | — | 100% Healthy |
| Compliance Manager | Obligations, evidence, exceptions, regulatory | Confidential | 4 | — | 100% Healthy |
| Risk Manager | Risk register, treatment plans, risk acceptance | Confidential | 2 | — | 100% Healthy |
| Privacy Officer | Privacy matters, breaches, access requests | Restricted, Legal Privilege | 2 | — | 100% Healthy |
| Insurance / Claims Manager | Policies, certificates, claims, recoveries | Confidential | 3 | — | 100% Healthy |
| Investigator | Assigned investigations only | Restricted (assigned) | 5 | — | 100% Healthy |
| Department Owner | Assigned obligations, tasks and evidence | Internal | 41 | — | 100% Healthy |
| Executive Approver | High-risk approvals and risk acceptance | Executive Only | 6 | — | 100% Healthy |
| Viewer | Read-only within permitted scope | Internal | 88 | — | 100% Healthy |
| 2026-08-13 10:32 | S. Patel | Updated insurance expiry date | POLY-1108 | 10.4.11.22 | — | 100% Healthy |
| 2026-08-13 09:14 | M. Okafor | Uploaded compliance evidence | COMP-2026-00114 | 10.4.18.7 | — | 100% Healthy |
| 2026-08-12 16:48 | R. Lindqvist | Created legal matter and engaged counsel | LEGAL-2026-0021 | 10.4.2.51 | — | 100% Healthy |
| 2026-08-12 15:02 | R. Lindqvist | Viewed privileged document | DOC-2026-3311 | 10.4.2.51 | — | 100% Healthy |
| 2026-08-12 14:03 | System | Escalated overdue obligation | COMP-2026-00098 | — | — | 100% Healthy |
| 2026-08-11 11:27 | AccessPoint | Permission changed — Investigator role granted | USER-0231 | — | — | 100% Healthy |
| 2026-08-11 08:05 | System | Generated next recurrence cycle | COMP-2026-00072 | — | — | 100% Healthy |